Eurobodalla Orchid Club

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                                    EUROBODALLA ORCHID CLUB INC

RULES FOR MEMBERS


PREAMBLE 

  1. These rules are based on decisions made at General and Committee Meetings and are intended to provide an easily read guide for the day-to-day conduct of the Eurobodalla Orchid Club (the Club). They are supplementary to the Club’s Constitution, copies of which are available on the Club’s Website, as are these Rules, and available also from the Secretary.

MEMBERSHIP 
2.  Membership is open to all but there is no provision for corporate membership.            There is a joining fee of $10.00 per person.
    3.  The classes of membership and the annual subscriptions are as follows: -
    a.  Single membership (one adult) $10.00
    b.  Family/Dual membership (one or two adults

    and up to five children ) $15.00

c. Junior membership ( one person under 16 ) $5.00

d. Honorary members Nil

e. Life members Nil

4. Fees and subscriptions are reviewed at the Annual General Meeting held in  

    November. Subscriptions are due for payment from 1st January and must be paid

    by 31st March.

    5. New members must pay the joining fee and first subscription within one month of       membership being approved.
    6. Life Membership may be granted to a member who has served the Club in an            exemplary manner. Life Membership is the highest honour the Club can bestow on    a member and is to be restricted accordingly. Nominations, including the reasons      for nomination, should be lodged with the Secretary.
    7.The Committee may grant Honorary Membership to appropriate individuals for specific periods. Honorary Members have no say in the management of the club.

OPEN AND NOVICE CLASSIFICATION 

8.  All adult Members are classified as either an ‘Open’ or ‘Novice’ exhibitor for the          purposes of Orchid Shows and monthly Club benchings. All new Members who          have not belonged to another Orchid Club are automatically placed in the Novice        class and will remain in that class until the Committee decides that promotion to          the Open classis warranted by the member’s knowledge, experience and quality        of blooms. The Committee normally expects a candidate for promotion to have            obtained first place in at least three different genera at Orchid Shows – promotion      takes effect from 1st January following the Committee’s decision. A new Member        who is or was an Open exhibitor in another Orchid Club will normally be classified      as Open on joining the Eurobodalla Orchid Club.
    9.  An Open exhibitor may show orchids only in the Open section. A Novice exhibitor        may show orchids in either the Open or Novice section for monthly benching and        shows run by the Eurobodalla Club, but note that at shows run by other Clubs            ‘foreign’ Novices may be required to show in the Open section (i.e. their Novice          section is restricted to their Novices). Similarly most (but not all) clubs affiliated            with the Orchid Society of NSW accept show entries from any member of another      affiliated club –  Members must study the relevant Show Schedule carefully to              determine eligibility.

MEMBERS’ OBLIGATIONS 

10. CONTACT DETAILS. Members are required to notify the Secretary in writing of          any change of contact details or of an intention to resign, in order to maintain an        accurate, up to date Membership Register.
11. NAME BADGES. Club name badges must be worn at all club functions.
     The badge features the Club emblem (Blc. Malworth ‘Orchidglade’).
12. GUESTS AND VISITING MEMBERS. Guests of Members and members of other 
     Orchid clubs may attend Club functions. Hosts should introduce their guests to            the President or Chairman before the functions starts.
13. SMOKING. Smoking is not permitted at any show, display, General Meeting or            Committee Meeting because of the risk of spreading Tobacco Mosaic Virus.                Smokers must wear rubber gloves at any time they are required to handle plants        and if they wish to smoke at any time during Club activities must do so well clear        of the venue.
14. ALCOHOL. The consumption of alcohol is not permitted at any Show, Display,            General Meeting or Committee Meeting.
15. DISEASED PLANTS. No Member may bring into any Club activity any plant              which is suspected or shows signs of a pest, virus or disease unless it is sealed          in a transparent container.

MONTHLY MEETINGS 

16. The Club holds a General Meeting each month except January, the dates and            venues being promulgated in the Club’s Newsletter. Whilst attendance at monthly      meetings is not compulsory Members must attend at least two meetings per year        if they wish to sell orchids at Club functions – refer to Sales Table requirements at      paragraph 21. Members are required to sign the attendance book at each                    meeting they attend.

ORCHID GROWING COMPETITIONS 

17. Orchid growing competitions (GROWCOMP) are held periodically to encourage        Members to grow different genera of orchids; to participate in friendly rivalry; to          learn from each others’ mistakes and perhaps, to win a certificate. 
     The competition works this way: -
a. The Club purchases a number of seedling orchids (usually two genera) and sells       them to Members. They then become the Members’ property. Initially plants will be     offered on the basis of one per membership – any left over will then be offered on       a ‘first up, best dressed’ basis.

b. Members bring their seedlings along to monthly meetings regardless of the                 condition of the plant. They are inspected and discussed by a judging panel and         points are awarded –
    1 point for presenting a plant, plus
    3 points for the best plant on the night, or
    2 points for 2nd place, or
    1 point for 3rd place.

c.  The competition continues until a Member presents a GROWCOMP plant in                flower; that Member is awarded a bonus three points and the competition is                concluded. A certificate is awarded to the Member with the highest number of              points.
d.  Dead heats all score the appropriate number of points, i.e. points are not divided.

18.  Members who purchase more than one plant in a genus may select ONE ONLY        for judging at a particular meeting but may present another at a later                            GROWCOMP meeting.
    19.  As it takes more than one year for some genera to flower there may be several         GROWCOMPs running at any given time.

SALES TABLE  

20.  A Club Member may sell orchids at Club Meetings and Shows provided that the        Member concerned is ‘financial’ and has attended at least two General Meetings        of the Club in the previous 12 months. Sales are permitted on the condition that: -

a.  Only well established pest and disease free plants may be offered; the Committee      reserves the right to reject plants without giving a reason.

b. If space permits, the Committee may invite other growers to participate in sales.

c. The Club will not be liable for any loss or damage to the plants offered for sale.

d. Each pot must have a removable tag showing the sales price and the seller’s            name or other designation agreed by the Member in charge of the Sales Table.

e. A commission of 10% of the sales price will be charged by the Club, and sales’           proceeds will be paid to Members by cheque.

21.
a. The Club may sell orchids and related merchandise at meetings, displays and             shows.

b. The Club does not have a licence to sell Australian Native species and hybrids           endemic to NSW to the public. 


22.  A guest speaker at a Club Meeting may sell orchids and related merchandise at       that meeting in which case paragraphs 20 and 21 will not apply for the duration of       that meeting. Guest speakers will not be charged a commission on sales.


CLUB BENCHINGS 

23.  Unless otherwise advised in the Club Newsletter, each Club Meeting includes a       benching of Members’ orchids in much the same manner as a Show. The meeting     venue is normally open from 6.30pm. and Members must have the plants they are     showing in position by 7.00pm. There is no entry fee and no limit on the number of     plants a Member may show.

    24.  Members exhibiting plants must comply with the general provisions of the Rules      and Conditions contained in the Club’s Show Schedule. Any questions should be      directed to the Show Marshal whose decision is final.

    25.  Voting is by all the Members present, with each Member nominating the plant          that he or she believes to be the best in each class and selecting a ‘Plant of the          Night’ in each of the Open and Novice Divisions. The votes cast are collated and        points awarded to growers as per the following formula: 1-3 plants (1st only) 4-6        plants (1st &2nd,) 7+ plants (1st, 2nd, 3rd.) Also, 1 point is awarded for each class    that a plant or plants are benched in. These points accumulate during the year and    certificates are awarded annually.

LIBRARY 

26. The Club maintains a library of books, periodicals, reports and other orchid-            related documents for loan to Members. The library is free and operates on an          honour system – cards are provided for Members to sign books out to themselves.    All books must be returned at the next meeting.

SHOWS

27.  All exhibitors at Shows conducted by the Club are to conform with the provisions     contained in the Show Schedules – these are usually issued to all Members about     a month before each show.

COMPLAINTS AND DISPUTES 

28.  Any Member who has a complaint or dispute with the Club or with another               Member with regard to Club matters should first discuss the question with the             Club’s President or Vice-President in an endeavour to find a solution with a                 minimum of angst. The Constitution contains provision for the formal stating of           complaints, disciplining of members and the appointment of mediators but these         should be used as a last resort only.


AFFILIATIONS


29.  The Club is affiliated with the Australian Orchid Council (AOC) which is the               nation peak body for all orchid clubs. The Council sets national judging standards       and organises national orchid shows. It also publishes “Orchids Australia.”


    30. At State level, the Club is affiliated with the Orchid Society of NSW which                   represents us on the AOC.
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9th Edition - 21st February 2020




ABOUT US

The Club meets at the CWA Hall in Queen Street, Moruya on the 2nd Wednesday of each month commencing at 7.30pm (Hall open from 6.30pm). 

No meeting in January - date and location of December meeting varies. 

Members should bench their plants by 7.00pm for judging.

A Sales Table is available where members can purchase pots, growing media, fertilisers and other specialist items. 

Members can sell-off surplus orchids through the Sales Table - the Club retains 10% commission.

Members are classified as either 'novice' or 'open' exhibitors for Show purposes. 

All new members are automatically placed in the 'novice' category until they demonstrate orchid-growing expertise.

At least two competitive Shows are held each year in Moruya and Narooma. 

All members are expected to help with the running of Shows. 

The Club also mounts exhibition displays in local shopping centres.

The Club is affiliated with the Orchid Society of NSW and the Australian Orchid Council.  These bodies organise shows at State and National levels and train and regulate judges and judging standards.  Arrangements can be made for more advanced growers to attend judging courses if they wish.

The Club supports research into orchid culture and the study and conservation of our native orchids by making regular donations to the Australian Orchid Foundation.
The Club's library of orchid-related books and journals is available free to members.

Members are encouraged to mix socially through a program of outings to shows and places of interest, not always with an orchid context.

                                                       
The Club is incorporated under the Associations Incorporation Act (NSW) and has a $10 million public liability insurance cover - these measures should protect members in the event of an accident.

The Eurobodalla Orchid Club Inc. takes no responsibility for anything said by a member or a visiting speaker.

Have fun with orchids!

EOC OFFICE BEARERS   2020

PRESIDENT 

                                   Tony Groube     4471 2052                                      

    5 Garagarang Street Malua Bay 2536         

Email: [email protected]


VICE PRESIDENT

                                Jean Swindley      4473 6963                                      

                             27 Meakin St. Tuross Head 2537                                  

Email: [email protected]


SECRETARY

                                  Glenda Clapin                                   

                                     [email protected]                                     



TREASURER  

                                 David Hay     4473 9547                                    

                   2 Coila Avenue, Tuross Head 2537                       

     Email:  [email protected]


COMMITTEE 


                                           Graham Jackson  4474 5982                                             

                                    Anne-Marie Collins  427885186                                      

                          Gary Evans      0448121064                          

Barbara Williams      4472 5869


SHOW MARSHAL 

Jean Swindley  4473 6963


                                      LIBRARIAN                                      

Lia Cooper


PUBLIC OFFICER

David Hay   4473 9547 

                   2 Coila Avenue, Tuross Head 2537                       

     Email:  [email protected]


PUBLICITY OFFICER

                                   Helen Watson    44761981                                     

55 Eastaway Avenue, Narooma

Email: [email protected]


MEMBERSHIP OFFICER

    Anne-Marie Collins  427885186

38 Edward Road, Batehaven 2536

 Email: [email protected],co.uk


     NEWSLETTER EDITOR  

       Sue Carroll

       44715371

                      

WEBMASTER

                                     Diane Hay  0409911087                                    

                                    2 Coila Avenue, Tuross Head 2537                                      

Email: [email protected]



EOC LIFE MEMBERS

Alex Brand           2002

Kay Brand            2002

John Gellibrand     2005

Theo Schutz          2007

Jenny Schutz         2007

 Margaret Hayes    2007

 Don Hayes            2007

 Sylvia Hawkins      2010

    Colin Pearson      201

       Diane Hay          2018

    Jean Swindley       2019

MERITORIOUS SERVICE AWARDS

Allan Read   1995

Kay Brand    1996

Alex Brand   1997

Theo Schutz  1998

John Gellibrand  1999

Shenah Gellibrand 1999

Don Hayes   2000

Jenny Schutz  2001

Margaret Hayes  2001

Patty Parker    2003

Sylvia Hawkins   2006

May Smith    2007

Tom Kelly     2008

Gerry Smith    2008

Gloria Gustard   2009

Colin Pearson   2010

Deidre Girdler   2010

Jean Swindley   2011

Ian Scott    2013

Sue Carroll   2013

Gordon Marion   2014

Tony Groube    2015

Diane Hay      2016

Barbara Williams   2017

Elizabeth Cleaver 2018

PAST PRESIDENTS


Allan Read     - 1993 to 1994
Alex Brand     - 1994 to 2000
Theo Schutz   - 2000 to 2009
Don Hayes     - 2009 to 2010

   Inaugural Meeting Sept., 1993

FOUNDATION MEMBERS 

Date joined Club             

14/09/93                              Allen Read

14/09/93                              Alex & Kaye Brand  (also Life Members – August 2002)

14/09/93                              Dave & Helen Davies

09/10/93                              Ron & Elsa Lymberry

09/10/03                              Garnet & Evelyn Strachan

09/10/93                              Duncan & Jean Maclennan

09/10/93                              Jennifer Best

09/10/93                              Thomas Roach

09/10/93                              Barbara Sinclair

09/10/93                              Roger & Nina Greaves

09/10/93                              Allan & Kay Watts

13/11/93                              Joy Linden

13/11/93                              Trevor & Margaret Fletcher

13/11/93                              Terence & Lynette Toll

13/11/93                              Edna Forbes

23/11/93                              Patricia Parker

08/12/93                              Doug & Winifred Bailey



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