Eurobodalla Orchid Club

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RULES FOR MEMBERS


PREAMBLE

These rules are based on decisions made at General and Committee meetings and are intended to provide an easily read guide for the day-to-day conduct of the Eurobodalla Orchid Club (the Club). They are supplementary to the Club’s Constitution, copies of which are available on the Club’s Website, as are these Rules, and available also from the Secretary.


MEMBERSHIP 
Membership is open to all but there is no provision for corporate membership. There is a joining fee of $8.00 per person.

  1. The classes of membership and the annual subscriptions are as follows: 
  2. Single membership (one adult) $10.00
  3. Family/Dual membership (one or two adults and up to five children ) $15.00
  4. Junior membership ( one person under 16 ) $5.00
  5. Honorary members Nil
  6. Life members Nil
  7. Fees and subscriptions are reviewed at the Annual General Meeting held in November. Subscriptions are due for payment from 1st January and must be paid by 31st March.
  1. New members must pay the joining fee and first subscription within one month of membership being approved.
  1. Life Membership may be granted to a member who has served the Club in an exemplary manner. Life membership is the highest honour the club can bestow on a member and is to be restricted accordingly. Nominations, including the reasons for nomination, should be lodged with the Secretary.
  1. The Committee may grant Honorary Membership to appropriate individuals for specific periods. Honorary members have no say in the management of the club.

OPEN AND NOVICE CLASSIFICATION
  1. All adult members are classified as either an ‘Open’ or ‘Novice’ exhibitor for the purposes of Orchid Shows and monthly Club benchings. All new members who have not belonged to another Orchid Club are automatically placed in the Novice class and will remain in that class until the Committee decides that promotion to the Open class is warranted by the Member’s knowledge, experience and quality of blooms. The Committee normally expects a candidate for promotion to have obtained first place in at least three different genera at Orchid Shows – promotion takes effect from 1st January following the Committee’s decision. A new member who is or was an Open exhibitor in another Orchid Club will normally be classified as Open on joining the Eurobodalla Orchid Club.
  1. An Open exhibitor may show orchids only in the Open section. A Novice exhibitor may show orchids in either the Open or Novice section for monthly benching and shows run by the Eurobodalla Club, but note that at shows run by other Clubs ‘foreign’ Novices may be required to show in the Open section (i.e. their Novice section is restricted to their Novices). Similarly most (but not all) clubs affiliated with the Orchid Society of NSW accept show entries from any member of another affiliated club – members must study the relevant Show Schedule carefully to determine eligibility.

MEMBERS’ OBLIGATIONS
  1. CONTACT DETAILS. Members are required to notify the Secretary in writing of any change of contact details or of an intention to resign, in order to maintain an accurate, up to date Membership Register.
  2. NAME BADGES. Club name badges must be worn at all Club functions. The badge features the Club emblem (Blc. Malworth ‘Orchidglade’).
  3. GUESTS AND VISITING MEMBERS. Guests of members and members of other Orchid clubs may attend Club functions. Hosts should introduce their guests to the President or Chairman before the functions starts.
  4. SMOKING. Smoking is not permitted at any show, display, general meeting or Committee meeting because of the risk of spreading Tobacco Mosaic Virus. Smokers must wear rubber gloves at any time they are required to handle plants and if they wish to smoke at any time during club activities must do so well clear of the venue.
  5. ALCOHOL. The consumption of alcohol is not permitted at any Show, Display, General meeting or Committee meeting.
  6. DISEASED PLANTS. No member may bring into any Club activity any plant which is suspected or shows signs of a pest, virus or disease unless it is sealed in a transparent container.


MONTHLY MEETINGS
  1. The Club holds a General Meeting each month except January, the dates and venues being promulgated in the Club’s Newsletter. Whilst attendance at monthly meetings is not compulsory members must attend at least two meetings per year if they wish to sell orchids at Club functions – refer to Sales Table requirements at paragraph 21. Members are required to sign the attendance book at each meeting they attend.

ORCHID GROWING COMPETITIONS
  1. Orchid growing competitions (GROWCOMP) are held periodically to encourage members to grow different genera of orchids; to participate in friendly rivalry; to learn from each others’ mistakes and perhaps, to win a certificate. The competition works this way: -

  • The Club purchases a number of seedling orchids (usually two genera) and sells them to Members. They then become the Members’ property. Initially plants will be offered on the basis of one per membership – any left over will then be offered on a ‘first up, best dressed’ basis.

  • Members bring their seedlings along to monthly meetings regardless of the condition of the plant. They are inspected and discussed by a judging panel and points are awarded.
The competition continues until a member presents a GROWCOMP plant in flower; that Member is awarded a bonus three points and the competition is concluded. A certificate is awarded to the Member with the highest number of points.
Dead heats all score the appropriate number of points, i.e. points are not divided.
Members who purchase more than one plant in a genus may select ONE ONLY for judging at a particular meeting but may present another at a later GROWCOMP meeting.
As it takes more than one year for some genera to flower there may be several GROWCOMPs running at any given time.

    SALES TABLE
    1. A Club Member may sell orchids at Club Meetings and Shows provided that the Member concerned is ‘financial’ and has attended at least two General Meetings of the Club in the previous 12 months. Sales are permitted on the condition that: -
    2. Only well established pest and disease free plants may be offered; the Committee reserves the right to reject plants without giving a reason.
    3. If space permits, the Committee may invite other growers to participate in sales.
    4. The Club will not be liable for any loss or damage to the plants offered for sale.
    5. Each pot must have a removable tag showing the sales price and the seller’s name or other designation agreed by the Member in charge of the Sales Table.
    6. A commission of 10% of the sales price will be charged by the Club, and sales’ proceeds will be paid to Members by cheque.
    7. The Club may sell orchids and related merchandise at meetings, displays and shows.
    1. A guest speaker at a Club meeting may sell orchids and related merchandise at that meeting in which case paragraphs 21 and 22 will not apply for the duration of that meeting. Guest speakers will not be charged a commission on sales.

    CLUB BENCHINGS
    1. Unless otherwise advised in the Club Newsletter, each Club Meeting includes a benching of Members’ orchids in much the same manner as a Show. The meeting venue is normally open from 6.30pm. and Members must have the plants they are showing in position by 7.00pm. There is no entry fee and no limit on the number of plants a Member may show.
    1. Members exhibiting plants must comply with the general provisions of the Rules and Conditions contained in the Club’s Show Schedule. Any questions should be directed to the Show Marshal whose decision is final.
    1. Voting is by all the members present, with each member nominating the plant that he or she believes to be the best in each class and selecting a ‘Plant of the Night’ in each of the Open and Novice Divisions. The votes cast are collated and points awarded to growers as per the following formula: 1-3 plants (1st only) 4-6 plants (1st &2nd,) 7+ plants (1st, 2nd, 3rd.) Also, 1 point is awarded for each class that a plant or plants are benched in. These points accumulate during the year and certificates are awarded annually.

    LIBRARY 
    The Club maintains a library of books, periodicals, reports and other orchid-related documents for loan to members. The library is free and operates on an honour system – cards are provided for members to sign books out to themselves. All books must be returned at the next meeting.

    SHOWS
    1. All exhibitors at Shows conducted by the Club are to conform with the provisions contained in the Show Schedules – these are usually issued to all Members about a month before each show.

    COMPLAINTS AND DISPUTES
    1. Any member who has a complaint or dispute with the Club or with another member with regard to Club matters should first discuss the question with the Club’s President or Vice-President in an endeavour to find a solution with a minimum of angst. The Constitution contains provision for the formal stating of complaints, disciplining of members and the appointment of mediators but these should be used as a last resort only.

    AFFILIATIONS

    1. The Club is affiliated with the Australian Orchid Council (AOC) which is the nation peak body for all orchid clubs. The Council sets national judging standards and organises national orchid shows. It also publishes “Orchids Australia.”
    2. At State level, the club is affiliated with the Orchid Society of NSW which represents us on the AOC.
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    ABOUT US

    The Club meets at the CWA Hall in Queen Street, Moruya on the 2nd Wednesday of each month commencing at 7.30pm (Hall open from 6.30pm). 

    No meeting in January - date and location of December meeting varies. 

    Members should bench their plants by 7.00pm for judging.

    A Sales Table is available where members can purchase pots, growing media, fertilisers and other specialist items. 

    Members can sell-off surplus orchids through the Sales Table - the Club retains 10% commission.

    Members are classified as either 'novice' or 'open' exhibitors for Show purposes. 

    All new members are automatically placed in the 'novice' category until they demonstrate orchid-growing expertise.

    At least two competitive Shows are held each year in Moruya and Narooma. 

    All members are expected to help with the running of Shows. 

    The Club also mounts exhibition displays in local shopping centres.

    The Club is affiliated with the Orchid Society of NSW and the Australian Orchid Council.  These bodies organise shows at State and National levels and train and regulate judges and judging standards.  Arrangements can be made for more advanced growers to attend judging courses if they wish.

    The Club supports research into orchid culture and the study and conservation of our native orchids by making regular donations to the Australian Orchid Foundation.
    The Club's library of orchid-related books and journals is available free to members.

    Members are encouraged to mix socially through a program of outings to shows and places of interest, not always with an orchid context.

                                                           
    The Club is incorporated under the Associations Incorporation Act (NSW) and has a $10 million public liability insurance cover - these measures should protect members in the event of an accident.

    The Eurobodalla Orchid Club Inc. takes no responsibility for anything said by a member or a visiting speaker.

    Have fun with orchids!

    EOC OFFICE BEARERS   2016/2017

    PRESIDENT 

                                       Tony Groube     4471 2052                                      

        5 Garagarang Street Malua Bay 2536         

    Email: [email protected]


    VICE PRESIDENT

                                    Jean Swindley      4473 6963                                      

                                 27 Meakin St. Tuross Head 2537                                  

    Email: [email protected]


    SECRETARY

                                      Glenda Clapin                                   

                                         [email protected]                                     



    TREASURER  

                                     David Hay                                      

                       2 Coila Ave. Tuross Head 2537                       

         Email:  [email protected]


    COMMITTEE 


                                               Graham Jackson  4474 5982                                              

                              Liz Cleaver    4471 2052                                     

                                        Anne-Marie Collins  427885186                                      

                              Gary Evans      0448121064                          

    Barbara Williams      4472 5869


    SHOW MARSHAL 

    Jean Swindley  4473 6963


                                      LIBRARIANS                                       

    Cecilia & Alex Christlo 44717716


    PUBLIC OFFICER

    David Hay

                       2 Coila Ave. Tuross Head 2537                       

         Email:  [email protected]


    PUBLICITY OFFICER

                                       Helen Watson    44761981                                     

    55 Eastaway Avenue, Narooma

    Email: [email protected]


    MEMBERSHIP OFFICER

        Anne-Marie Collins  437885186

    38 Edward Road, Batehaven 2536

     Email: [email protected],co.uk


         NEWSLETTER EDITOR  

            Tony Groube  &  Liz Cleaver   

                                                 4471 2052                                      

                 5 Garagarang Street Malua Bay 2536         

         Email: [email protected]

                          

    WEBMASTER

                                         Diane Hay 4473 9547                                     

                                        2 Coila Ave. Tuross Head 2537                                      

    Email: [email protected]



    EOC LIFE MEMBERS

    Alex Brand           2002

    Kay Brand            2002

    John Gellibrand     2005

    Theo Schutz          2007

    Jenny Schutz         2007

    Margaret Hayes      2007

    Don Hayes             2007

    Sylvia Hawkins       2010

        Colin Pearson        201

           Diane Hay            2018 

    MERITORIOUS SERVICE AWARDS

    Allan Read   1995

    Kay Brand    1996

    Alex Brand   1997

    Theo Schutz 1998

    John Gellibrand 1999

    Shenah Gellibrand 1999

    Don Hayes   2000

    Jenny Schutz  2001

    Margaret Hayes  2001

    Patty Parker    2003

    Sylvia Hawkins   2006

    May Smith    2007

    Tom Kelly     2008

    Gerry Smith    2008

    Gloria Gustard   2009

    Colin Pearson   2010

    Deidre Girdler   2010

    Jean Swindley   2011

    Ian Scott    2013

    Sue Carroll   2013

    Gordon Marion 2014

    Tony Groube 2015

    Diane Hay 2016

    Barbara Williams 2017

    Elizabeth Cleaver 2018

    PAST PRESIDENTS


    Allan Read     - 1993 to 1994
    Alex Brand     - 1994 to 2000
    Theo Schutz   - 2000 to 2009
    Don Hayes     - 2009 to 2010

       Inaugural Meeting Sept., 1993

    FOUNDATION MEMBERS 

    Date joined Club             

    14/09/93                              Allen Read

    14/09/93                              Alex & Kaye Brand  (also Life Members – August 2002)

    14/09/93                              Dave & Helen Davies

    09/10/93                              Ron & Elsa Lymberry

    09/10/03                              Garnet & Evelyn Strachan

    09/10/93                              Duncan & Jean Maclennan

    09/10/93                              Jennifer Best

    09/10/93                              Thomas Roach

    09/10/93                              Barbara Sinclair

    09/10/93                              Roger & Nina Greaves

    09/10/93                              Allan & Kay Watts

    13/11/93                              Joy Linden

    13/11/93                              Trevor & Margaret Fletcher

    13/11/93                              Terence & Lynette Toll

    13/11/93                              Edna Forbes

    23/11/93                              Patricia Parker

    08/12/93                              Doug & Winifred Bailey



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